OPEN MS OFFICE IN WINDOWS

26 Apr 202326 Apr 2023onlygyaani91Leave a comment

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Here are the steps to open Microsoft Office in Windows:

Click on the Start button in the bottom left corner of your screen.
Scroll through the list of programs and locate Microsoft Office.
Click on the Microsoft Office folder to expand it.
Click on the specific Office program you want to open, such as Word, Excel, PowerPoint, or Outlook.

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Alternatively, you can also open Microsoft Office using the search function in Windows:

Click on the Start button.
Type the name of the Office program you want to open in the search box.
Select the program from the search results.
Click on the program to open it.

Another way to open Microsoft Office is to use the shortcut icons on your desktop or taskbar if you have them set up there.

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GLOSSARY OF MICROSOFT OFFICE

14 Apr 202314 Apr 2023onlygyaani91Leave a comment

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Here are some common terms and phrases related to Microsoft Office:-

Microsoft Office – a suite of productivity applications developed by Microsoft, including Word, Excel, PowerPoint, and more.

Word – a word processing application used for creating and editing text-based documents.

Excel – a spreadsheet application used for organizing, analyzing, and manipulating numerical data.

PowerPoint – a presentation application used for creating visual presentations with text, images, and multimedia.

Outlook – an email and calendar management application used for managing email, scheduling meetings, and keeping track of appointments.

Access – a database management application used for organizing and manipulating large amounts of data.

OneNote – a digital notebook application used for taking and organizing notes, drawings, and other types of content.

SharePoint – a web-based collaboration and document management platform used for sharing files, communicating with team members, and more.

Ribbon – a user interface element used in Microsoft Office applications that displays frequently used commands and features.

Templates – pre-designed documents, spreadsheets, or presentations that can be customized to fit a specific purpose or style.

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Macros – a series of commands and actions that can be recorded and played back to automate repetitive tasks in Office applications.

Formula – an equation used in Excel to perform calculations on numerical data.

Charts – visual representations of data used to display trends and patterns in Excel and PowerPoint.

Mail Merge – a feature in Word used for creating personalized letters or emails by merging a database of contact information with a template document.

AutoCorrect – a feature in Word that automatically corrects common spelling and grammar errors as you type.

AutoComplete – a feature in Excel that suggests possible matches for data as you type in a cell.

Track Changes – a feature in Word used for reviewing and collaborating on documents by highlighting changes made by different users.

Table of Contents – a feature in Word used for creating an organized list of headings and subheadings in a document.

Watermark – a semi-transparent image or text used in Word or PowerPoint to identify a document as confidential, draft, or other status.

Presenter View – a feature in PowerPoint used for presenting slideshows on one screen while viewing speaker notes and next slides on another screen.

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TYPES OF COMPUTER KEYBOARDS

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Keyboards are classified based on the size and their mode of usage. Those types are discussed below:

Multimedia keyboard

The keyboard that has all multimedia buttons is called multimedia keyboard. The buttons include play, pause, previous, next, volume up, volume down, mute and special button to launch media. Also, a button to launch a browser, my computer, calculator is available.

Mechanical keyboard

The primitive keyboard which uses physical buttons for each key is called a mechanical keyboard. It makes noise when each key is pressed. A button is pushed down and an electrical signal is sent to the computer device which then shows the characters.

Wireless keyboard

Bluetooth, IR technology or Radio Frequency is used to connect the keyboard with the computer device. We can port the keyboard and the parent system is not needed near the keyboard. These keyboards are lightweight and smaller in size. These keyboards should have a transmitter and trans-receiver. Transmitter sends the strokes from the keyboard as radio waves which are received by trans-receiver kept near parent device.

Virtual keyboard

The keyboard used in smartphones is called a virtual keyboard. This keyboard appears when needed and disappears when typing is completed. This can be automatically set as per need. Also in the windows system, we can use a virtual keyboard that appears on the screen. There is no physical object to carry for a virtual keyboard.

USB keyboard

Universal Serial Bus Keyboard has a USB stick with a wire which has to be inserted into the USB port of the system. And then the keyboard works well. While rebooting the system, the keyboard is not supported and hence the users may face an issue. Installation of suitable drivers helps to resolve this issue.

Ergonomic keyboard

This keyboard is mainly designed for users who use both hands for typing. The advantage of this keyboard is less muscle strain and carpal tunnel syndrome for users. The keyboard is built with the view of ergonomics. This keyboard is expensive and not affordable for common people.

Quatre keyboard

The earlier typewriters had keys in the range QWERTY due to the arrangement of strings. Early computer keyboards were also built in the same manner for the ease of use for typewriter users. This keyboard is the most common one used by all of us and hence needs no introduction.

Gaming keyboard

The keyboard that has very few keys specific for gamers is called gaming keyboard. Graphics are also included in the keyboard. W, S, D, A and arrow keys are the only keys you could find in this keyboard. The design is so good that anyone could fall in love with the keyboard.

Chiclet keyboard

The keys are square-shaped with rounded edges in this keyboard. The technology varies for devices which makes this special. Buttons are attached with membranes of the switches in the keyboard and this is used in almost all the devices now.

Membrane keyboard

These keyboards use pressure pads and have characters printed on a flexible surface called membrane. The cost is very less for these keyboards. But the inaccuracy in typing and gaming made them lose the importance.

Thumb keyboard

The smaller keyboard with fewer keys or only numeric characters is called a thumb keyboard. These are mostly used for arithmetic operations and also for gaming. The size of this keyboard is just thumb-size.

Flexible keyboard

The keyboards made of silicone which has most of the keys and flexible in appearance is called a flexible keyboard. The distance between the keys are less. The keyboards are meant for rolling and are not foldable.

Laptop size keyboard

The keys are reduced and the space between keys are less in this type of keyboard. These are specially designed for laptops. Most keyboards do not have numeric keypads and some functions are incorporated with other keys on the keyboard.

Backlit keyboard

The keys have lights which help the users to type even in the dark. These keyboards are available in gaming and traditional keyboards.

Magic keyboard

These keyboards are manufactured by Mac and are supported by the battery. The design is good and makes everyone have the feel of the keyboard.

Bluetooth keyboard

The keyboard is connected with the system using Bluetooth and hence the USB port can be used for other purposes. This keyboard provides flexibility to the wired keyboard.

Corded keyboard

A limited number of keys help the user to port the keyboard anywhere. A combination of some keys helps to produce the desired characteristics. The keyboard is small in size and is not commercially successful as other keyboards.

Characteristics of computer

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Characteristics of computer commonly known as speed accuracy and reliability storage, capacity ability to operate automatically, diligence and versatility.

Speed:

The speed of processing of computers are hour in milliseconds, microseconds, nanoseconds picoseconds, KIPS, MIPS. Computers provide quick services according to their speeds as expected in banks, grocery, stores, stock exchange etc.

TIME UNITS TO MEASURE SPEED OF COMPUTER
MILLISECOND [1ms]	A THOUSAND OF A SECOND
MICRO SECOND [1ms]	A THOUSAND MILLIONTH OF A SECOND
NANO SECOND [1ns]	A THOUSANDTH MILLIONTH OF A SECOND
PICO SECOND [1ps]	A THOUSAND OF A SECOND
KIPS	KILO INSTRUCTION PER SECOND
MIPS	MILLION INSTRUCTION PER SECOND

Accuracy and reliability:

As we all know computers are quite accurate and extremely reliable. but they are the only machines that do not makes error by their own. Errors are made by humans while inputting the data into computer.

Storage capacity:

Now a days computer can store a huge amount of data. It can be located and retrieved very quickly. At the starting time or we can say that first second generations computer are not able to store a huge amount of data. which is possible in now a day due to various types of devices and the increased memory of hard disc help us to store a huge amount of data on the computer which is not early possible.

Automation:

When the need of the operator is not required the process initiated or we can say that the process is able to be functioning automatically it might be generating tickets with a single input or it might be providing information to the user as per the requirement. Automation is extremely helpful to done variety of tasks easily by using limited resources.

Diligence:

As we all know computers can work for or continuously more than hours as per your needs. De do not suffer from physical and mental fatigue and lack of concentration and laziness.

Versatility:

If we see the starting of computer generations computer. They have limited use but nowadays the applicability of computers comes to so many areas such as commerce, scientific applications, education rai

Keyboard Shortcuts keys

29 Dec 20227 Nov 2023onlygyaani91Leave a comment

Keyboard Shortcut Keys

Shortcut keys	Purpose
Ctrl+ A	Select all
Ctrl+ B	Bold
Ctrl+ C	Copy
Ctrl+ D	Font dialogue box
Ctrl+ E	Centre alignment
Ctrl+ I	Italics
Ctrl+ J	Justify alignment
Ctrl+ L	Left alignment
Ctrl+ N	Open new blank document
Ctrl+ O	Open existing document
Ctrl+ R	Right Alignment
Ctrl+ ESC	Display the start menu in windows OS
Ctrl+ HOME	Going to the beginning of a file
Ctrl+ END	Going to the end of a file
Ctrl+ Y	Redo
Ctrl+ Z	Undo
Ctrl+ W	Close file
Ctrl+ X	Cut
Ctrl+ F2	Print preview
Ctrl+ S	Save
Ctrl+ U	Underline
Ctrl+ P	Print
Ctrl+ K	Hyperlink
Alt + Shift +Tab	Switch to the previous open program
Alt + F4	Close window
PrtScn	Print present window
ESC	Escape
ALT+ TAB	Switch to the next open program
F1	Help
F2	Edit or Rename
F3	Properties
F4	Go to
F5	Spell check
F12	Save as

Four generations of computer

29 Dec 202229 Dec 2022onlygyaani91Leave a comment

Four Generations of Computer

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Generations	Features
First Generation	Use of vacuum tubes in circuits. Use of magnetic drum as primary internal storage medium. Limited main storage capacity. Low level symbolic language programming.
Second Generation	Use of transistors at the place of vacuum tubes. Use of magnetic core as primary internal storage medium. Increased main storage capacity. Increased speed and liability
3^rd Generation	Use of integrated circuit. Use of magnetic core as primary storage medium. Smaller size better performance and readability. Increase speed and better performance.
4^th Generation	Use of large scale integrated circuits. Increase storage capacity and speed. Introduction of microprocessors and micro computers. Modular design and compatibility between hardware provided by different manufacturers.

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